HR Administrator

Clearstream Global Securities Services Ltd. • Cork

Learn. Develop. Grow. But always: Share value

Join our international team that drives positive change, united by a spirit of openness and curiosity. We empower you to have an impact and to grow – personally and professionally. With us, you work at the heart of financial systems and evolve the way markets operate. We’re excited about the future because we are the ones shaping it. Let´s do this together by sharing value!

Who we are

Who we are

Tracing its origins to 1585, Deutsche Börse Group has become one of the world’s leading exchange organisations and an innovative market infrastructure provider. In this role, we provide investors, financial institutions and companies access to global capital markets. What’s your part in all this? With your commitment you contribute to the success of our unique business model: offering a wide range of products, services and technologies for security, transparency and integrity on the markets. By creating trust in the markets of today and tomorrow we foster growth and contribute to the prosperity of future generations.

Cork

Your career at Deutsche Börse Group

 

Your area of work

This is a HR Administration role, reporting to the HR Manager. The primary focus is to provide full administration support to the HR function.
 
Your responsibilities

 

HR System

  • Handle all queries on SAP/CATS (time management system) & St/App (performance management system).
  • Run reports on a weekly basis from SAP as requested

 

Recruitment & On Boarding 

Ensure all administration is completed in a timely fashion, to include;

  • Preparation of contracts of employment and providing the new starter with all necessary documentation
  • Create new employee files
  • Induction of new staff to Clearstream
  • Set up of all new starters on the healthcare policy

 

Termination & Resignation 

Ensure all administration is completed in a timely fashion, to include;

  • Completion of the required exit email 
  • Calculation of remaining holiday entitlements
  • Notify pension and health insurance vendors
  • Conduct exit interviews 
  • Complete the employee file 
  • Termination in HR System

 

Payroll

  • Input changes to internal payroll documentation in a timely & efficient manner; reflect any changes that occurred throughout the previous month on internal calendar.
  • Responsible for completing and submitting reports 
     

Absence Management

  • Record all absences and medical certificates, on the HR system & file accordingly
  • Run monthly/quarterly absence reports, highlighting any issues etc.
  • Liaise with management to address these issues

 

Training 

  • Coordinating internal training and development workshops
  • Liaise with external training providers to schedule training events / courses
  • Update and maintain training database and spreadsheets
  • Ensure all employees training record is updated on the system and their feedback is accurately recorded

 

Additional responsibilities

  • Maintenance of the HR shared mailbox
  • Work with the HR team to ensure all HR objectives are met
  • All ad-hoc administration/projects assigned within the HR function
  • Actively contribute to global HR team and strategy 
  • An active member of the company sports & social club
  • Ensure that SAP is kept up to date at all times 
  • Adhere and comply with audit requirements
  • Reconcile healthcare invoices on a monthly basis
  • Updating of the HR sharepoint page


Your profile

  • BA or BS in Human Resources Management or Business related degree
  • 0-2 years minimum, working in an HRD environment
  • Strong business/customer service orientation desirable
  • Understanding of SAP/Success Factors is desirable but not essential
  • Service orientation with excellent telephone, communication and negotiation skills
  • Ability to work under pressure and meet deadlines as required
  • Strong problem solving skills, accuracy, ability to work independently and as a part of a team in an international environment
  • Proficiency in written and spoken English, German and/or French, desirable but not essential


NOTE:  This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organisation.

 

Company Culture Cork
Our PEOPLE, our focus on RESULTS and Our Commitment to Our CUSTOMERS and COMMUNITY drives our success.   Candidates must demonstrate an ability to understand and apply these four key elements [the building blocks] that shape our culture at Clearstream Cork - People, Customers, Results and Community. #ClearstreamCork 

Why Deutsche Börse Group?

We are committed to providing a work environment which makes our employees both feel at ease and reach their full potential. Our standards go far beyond simply matching candidates with the right position.

Exciting, cutting-edge projects

“Boredom” is a concept unknown to us. With us you are part of a growing company that is shaping the future and where you can make a difference and actively participate – by supporting companies and start-ups going public, developing trading technologies or designing the cloud infrastructure for a highly regulated environment.

International environment

Our market infrastructures are connected globally: whether in Singapore, London, Chicago, Luxembourg or Dubai – working with us means collaborating with like-minded colleagues and teams across over 60 locations from more than 100 nations.

Security and growth

Our company is experiencing healthy growth, not least due to our diversified business model. As a globally active exchange organiser, we provide market participants with consistently safe infrastructures that stimulate growth along the entire value chain. For you this means: a secure and promising workplace!

Diversity & Inclusion

We embrace diversity. As the cornerstone of our success, your contribution counts – irrespective of gender, nationality, ethnic or social background, religion or worldview, disability, age, sexual preference and identity.

Our values

We at Deutsche Börse create trust in the markets of today and tomorrow. We want to achieve this common goal with performance, reliability, integrity, openness and responsibility. Mutual respect and appreciation are of particular importance. Our values shape our culture and behaviour – both within our organisation and externally.

Team spirit

Our employees work in great teams that drive positive change – and therefore they enjoy working with us. This is reflected in our annual employee surveys. No matter how great the challenges posed by the markets might be – we support each other, work together closely to successfully complete projects and face change with a positive, collaborative approach.

Work-life balance

We offer a work environment, in which professional and private life can interact individually. Flexible working time models, allowance for childcare, working remotely, studying alongside your job or part-time models – we give you the opportunity to adapt your job to your life situation.

Careers with a future

Whether you are an apprentice, a trainee, a young or experienced professional – with us your career is off to a good start that holds many different paths to develop and reach the next level. Your professional future is in your hands – as a manager, expert or project manager. You can count on our support as well as further education and training measures.

Healthcare

Your well-being is important to us! We provide you with a comprehensive healthcare scheme that covers you and your civil partner and/or dependants. It gives you access to public and prive hospitals as well as a great cover for everyday medical expenses.

Pension scheme

Top up your pension! We pay you an annual pension contribution which is meant to build up additional retirement savings for you.

Contact
Campus Recruiting

Campus Recruiting

Are you interested in an internship, an apprenticeship or a working student job?
 

+4906921111810

Our Campus Recruiting Team is looking forward to your call or e-mail.

Recruiting Team

Recruiting Team

Take your career to the next level with us and embrace new challenges!
 

+496921111810

Our Recruiting Team is looking forward to your call or e-mail.

Ready to start your career with us?

Apply now!