Facility Management & Projects Coordinator (f/m/d)

Deutsche Börse AG (London Rep. Office) • London

Learn. Develop. Grow. But always: Share value

Join our international team that drives positive change, united by a spirit of openness and curiosity. We empower you to have an impact and to grow – personally and professionally. With us, you work at the heart of financial systems and evolve the way markets operate. We’re excited about the future because we are the ones shaping it. Let´s do this together by sharing value!

Who we are

Who we are

Tracing its origins to 1585, Deutsche Börse Group has become one of the world’s leading exchange organisations and an innovative market infrastructure provider. In this role, we provide investors, financial institutions and companies access to global capital markets. What’s your part in all this? With your commitment you contribute to the success of our unique business model: offering a wide range of products, services and technologies for security, transparency and integrity on the markets. By creating trust in the markets of today and tomorrow we foster growth and contribute to the prosperity of future generations.


Your career at Deutsche Börse Group

Your area of work

Reporting directly to the Head of Facility Management, you will be involved in all aspects of Facility Management and commercial projects relating to the Companies global property portfolio. You will be responsible for facility management operational tasks along with organising, planning, communicating, and delivering commercial office upgrades, relocations, and refurbishments on time, on budget and to corporate standards.  You will have a comprehensive knowledge and demonstrable experience in facility management, property and construction related services from feasibility study, concept design, space planning, programme management, fit out and snagging. You will possess the skills to communicate confidently and effectively at all levels and have a strong commercial awareness and project management abilities.

Your responsibilities

  • Facility Management operational and administration tasks incl. creation of presentations, space planning & estate management
  • Stakeholder management – Liaise with key internal & external stakeholders in relation to FM projects
  • Relationship management – Monitor and manage external project consultants to achieve best results
  • Project management – Plan, arrange, chair and produce minutes for regular steering committee meetings
  • Relocations and moves – Coordinate with key stakeholders to plan and organise office moves locally and internationally
  • Handover documentation – Ensure all site files, H&S files, O&M documentation are received and filed
  • Snagging – Manage snagging process to close out all defects to satisfactory completion
  • Communication – Effectively communicate with all stakeholders / internal staff / externals in relation to project works, project meetings, disruption events, key dates.
  • Financial Control, Capex & Opex – Assist in Capex and Opex budget planning for global property portfolio. Monitor project expenditure and report on any deviation from budget
  • Compliance - ensure FM section compliance with all relevant and associated corporate policies, processes, procedures and legal requirements
  • Audit - ensure all files and documents are saved and readily available
  • Health & Safety – Ensure all fit-out and refurbishment projects are fully compliant with health and safety requirements such as CDM regulations, site safety, risk assessments
  • Travel –international travel to support regional office projects
  • Flexibility to meet travel and operational business demands


Your profile

  • Higher education, Facility Management / Project management qualification (desirable but not essential)
  • Building / property / construction related qualification
  • Minimum of 5 years’ experience in Property, Project & Facility Management
  • Experience in sucessfully managing projects as well as move management
  • Thorough understanding of property & estate management processes, building design and building services
  • Thorough understanding of construction Health & Safety requirements
  • Thorough understanding of Facility management & space planning 
  • Managing operational and project budgets as well as coordinating teams
  • AutoCAD /CAFM systems & tools
  • Effective communicator, eye for detail, interpersonal skills
  • Ability to effectively prioritise and work under pressure to meet targets & deadlines
  • Team player 
  • Negotiation skills, influencer, problem solving, can-do attitude
  • Analytical, self-motivated and organised
  • Strong handling of MS Office applications
  • Fluent in English language 

Why Deutsche Börse Group?

We are committed to providing a work environment where everyone feels welcome and can reach their full potential. Our standards go far beyond simply matching candidates with the right position.


We enable you to move freely with our job tickets, job (e-)bikes and free parking opportunities.

Work environment

Collaboration, communication, or deep focus – in our modern office buildings you will find the perfect work environment. Free drinks and food and meal allowances included.

Health and wellbeing

We care for your health and wellbeing and besides various health promotion measures we offer you a group accident insurance and additional insurance offers at discounted rates.

Financial stability

We provide financial stability by offering attractive salaries, company pension schemes, participation in our Group Share Plan, as well as bonuses, subsidies and discounts.

Hybrid work

Collaborate and exchange on-site or work remotely several days a week in line with business needs and local regulations. Our hybrid working model combines the best of both worlds.

Flexible working hours

We want your job to fit your life situation and offer flexible working time models, part-time models, childcare allowance, or the possibility to study alongside your job.


Our market infrastructures are globally connected. Working with us means collaborating with like-minded colleagues across over 60 locations from more than 100 nations.


We promote individual development by offering internal development programmes, mentoring, further education and training budgets.

Ninwe Gourie – Campus Recruiting

Ninwe Gourie – Campus Recruiting

Are you interested in an internship, an apprenticeship or a working student job?


Our Campus Recruiting Team is looking forward to your call or e-mail.

Recruiting Team

Recruiting Team

Take your career to the next level with us and embrace new challenges!


Our Recruiting Team is looking forward to your call or e-mail.

Ready to start your career with us?

Apply now!