Your area of work:
This role is reporting to the Senior HR Business Partner / HR Manager. The primary focus is to provide full Human Resource support to the Deutsche Börse and Clearstream staff and stakeholders in Cork.
Your Responsibilities
HR System/Reporting
- Manage and delegate queries on SAP, Success Factors /CATS (time management system) & St/App (performance management system)
- Participate in global HR system team calls as Cork representative
- Manage and delegate tasks of the HR shared mailbox
- Update & maintain organisational charts
- Responsible for completing and submitting reports required both internally and externally
- Processing of travel expenses via SAP
- Run reports on a weekly basis as requested
Employee Relations
- Full review and update of current employee handbook, in line with legislation and Company policy
- Strong employee relations experience, ability to take ownership of employee relations issues from start to finish
- Strong understanding of employment legislation
Payroll
- Input changes to internal payroll documentation in a timely & efficient manner; reflect any changes that occurred throughout the previous month on internal calendar
- Assistance in payroll preparation as and when required
Recruitment & On Boarding
- Manage and delegate tasks to ensure all administration is completed in a timely fashion, to include
- Preparation of contracts of employment and providing the new starter with all necessary documentation
- Co-ordinating with internal teams for new hires
- All new employee files created within first week of commencing
- Monitor Corporate Policy signing process
- Induction of all new staff to Clearstream
- Set up of all new starters on the healthcare policy
Termination & Resignation
- Manage and delegate tasks to ensure all administration is completed in a timely fashion, to include
- Completion of the required exit email
- Calculation of remaining holiday entitlements
- Notify pension and health insurance vendors
- Complete the employee file by adding final documents and archive
- Termination in Hr systems
Training
- Coordinating internal training and development workshops
- Liaise with external training providers to schedule training events / courses
- Update and maintain training database and spreadsheets
- Ensure all employees training record is updated on the system and their feedback is accurately recorded
- Attend internal talent management meetings as and when required
Additional Responsibilities
- Work with the HR team to ensure all HR objectives are met
- All ad-hoc administration/projects assigned within the HR function.
- An active member of the company sports & social committee
- Ensure that HR systems are kept up to date at all times
- Adhere and comply with audit requirements
- Reconcile healthcare invoices on a monthly basis
- Updating of the HR intranet page
Your Profile
- BA or BS in Human Resources Management
- 3-5 years minimum, working in an HRD environment
- Strong business/customer service orientation
- Understanding of SAP is desirable but not essential
- Service orientation with excellent telephone, communication and negotiation skills
- Ability to work under pressure and meet deadlines as required
- Strong problem solving skills, accuracy, ability to work independently and as a part of a team in an international environment
- Proficiency in written and spoken English essential
