Executive Assistant - Issuer Services & New Digital Markets//FTC 6 months (f/m/d)

Your responsibilities:

• Proactively support the Heads of 1) Business Development & Commercialization, 2) Issuer CSD Services and 3) Eurobonds Business / Member of CBL Executive Board

• Manage complex calendar and scheduling requirements internationally including preparation and follow-up of meetings

• Organize international travel arrangements and process of travel expenses

• Organize, prioritize and handle time-sensitive, confidential information and ensure appropriate action is taken

• Prepare various correspondence and documents for the management; edit and proof correspondence and documents

• Organize and drive key team events including on and off-site meetings and team-building events

• Overall ordering processes including on- and off boarding of external service provider and respective communication with third parties

• General office management including related month-end tasks and time data responsibilities

• Assist with regular internal reports

• Processing of all pending organizational and administrative tasks for Management

• Preparation of presentation documents, reports, analyses and decision-making documents in English

• Assume further responsibilities related to business management where capacity permits

 
Your Profile:

• University degree and/or completed commercial apprenticeship preferably with further education for executive assistants

• Several years of experience as an assistant to senior management

• Excellent knowledge of English in speech and writing, German and / or French a proficiency desirable

• In-depth knowledge of MS Office suite (PowerPoint, Excel, Outlook, Teams etc), SAP-System desirable

• Outstanding organizational and time management skills and ability to independently prioritize and assume multiple tasks, team orientated philosophy, willingness to change, and problem-solving skills

• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines

• High levels of integrity and discretion as well as impeccable attention to detail and accuracy

• Strong relationship skills, discretion and a friendly professional appearance

• Good manners, quick grasp, good time management skills and flexibility 

• Sovereignty, self-initiative and high degree of service orientation

• Highly motivated, organized individual who is able to work effectively with minimal supervision

• Experience providing project-related support, PMO or first Project Management Skills