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Facilities Coordinator (f/m/d)
Deutsche Börse Prague Branch • Prague
Who we are
Deutsche Börse Group is one of the world’s leading exchange organisations and an innovative market infrastructure provider. With our products and services, we ensure that capital markets are fair, transparent, reliable, and stable. Together, we develop state-of-the-art IT solutions and offer our IT systems all over the world. Play a key role in our mission: to create trust in the markets of today and tomorrow.
Prague
Your career at Deutsche Börse Group
Your area of work
To be the primary point of contact for Facilities Management (FM) operations at Deutsche Boerse Group (DBAG) Futurama office. Manage and coordinate multiple contractor and supplier activities in order to ensure the effective and efficient delivery of support services and to manage the Facilities Budget and prompt certification of contractor payments.
Your responsibilities
- Point of contact for Facilities Management related issues.
- To develop and maintain good working relationships with key stakeholders, including senior management, landlords` agent, suppliers, contactors and FM teams based in other locations and central FM personnel based in Frankfurt.
- To represent locally the Head of Facilities Management for DBAG and to communicate and act on his instructions promptly and with diligence.
- Develop a good working knowledge of all FM operational processes and applications.
- Liaison with and management of catering contractor. Ensure contract requirements are delivered. Monitor kitchen environments and supplies.
- Coordinate with purchasing FM tender processes. Develop a good knowledge of purchasing procedures.
- Procurement of ad-hoc variable items.
- To be responsible for Contract Lifecycle Management, prepare contracts, amendments, variation orders. Work with Sirion application.
- Monitor energy management – monthly energy meter readings, annual reporting in WeSustain, collection of all related documents, certificates etc.
- Prepare and manage the FM budget for the year, oversee the production of monthly expenditure updates ensuring prompt submission of invoices by suppliers, authorisation of payments and a year-end balanced budget
- Administrative support of local FM team
- Complete monthly management reports for Head of Facilities
Your profile
- Competent in English and Czech language (written and spoken)
- Previous Office Management or Facilities Management experience
- Previous supplier management experience
- Analytical and strategic thinking capability
- Competent with figures and a good understanding of budget management
- Effective communication skills
- Effective time management skills
- IT literate - effective use of Microsoft office applications, particularly Excel and Word.
- Ability to work independently or within a team
- Problem solving abilities and positive ‘can-do’ attitude
You can look forward to our benefit package:
- Hybrid Work and Flexible working hours
- Work from abroad - 12 days of remote work from EU countries per year
- Pension fund contribution - 3% of your gross salary (5% after 5 years with us)
- Health & Wellbeing - fully covered Multisport card, life & accident insurance, 100% salary contribution during sick leave (up to 56 days)
- 25 vacation days
- Mobility - fully covered public transport in Prague & free parking
- Flexible Benefit Account (Pluxee) - 1200 per month
- Group Share Plan - discount on company shares
- Free Access to E-Learning Platforms, Internal Development Programs, Mentoring & Learning Budget
Why Deutsche Börse Group?
We are committed to providing a work environment where everyone feels welcome and can reach their full potential. Our standards go far beyond simply matching candidates with the right position.
Mobility
We enable you to move freely with our job tickets, job (e-)bikes and free parking opportunities.
Work environment
Collaboration, communication, or deep focus – in our modern office buildings you will find the perfect work environment. Free drinks and food and meal allowances included.
Health and wellbeing
We care for your health and wellbeing and besides various health promotion measures we offer you a group accident insurance and additional insurance offers at discounted rates.
Financial stability
We provide financial stability by offering attractive salaries, company pension schemes, participation in our Group Share Plan, as well as bonuses, subsidies and discounts.
Hybrid work
Collaborate and exchange on-site or work remotely several days a week in line with business needs and local regulations. Our hybrid working model combines the best of both worlds.
Flexible working hours
We want your job to fit your life situation and offer flexible working time models, childcare allowance, or the possibility to study alongside your job.
Internationality
Our market infrastructures are globally connected. Working with us means collaborating with like-minded colleagues across over 60 locations from more than 100 nations.
Development
We promote individual development by offering internal development programmes, mentoring, further education and training budgets.
Contact
Recruiting Team
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