HR Intern

Clearstream is a leading European supplier of post-trading services. The wholly owned subsidiary of Deutsche Börse ensures that cash and securities are promptly and effectively delivered between trading parties. It also manages, safekeeps and administers the securities that it holds on behalf of its customers. Over 300,000 domestic and internationally traded bonds, equities and investment funds are currently deposited with Clearstream.

This is a HR Intern role, reporting to the HR Manager. The primary focus is to provide full administration support to the HR function.

Your Responsibilities

• HR System
• Onboarding of new employees to HR systems Success Factors and SAP prior to commencing employment
• Assist HR team with queries on Success Factors/SAP/CATS (time management system) & St/App (performance management system)

 
Recruitment & On Boarding 

• Ensure all administration is completed in a timely fashion, to include;
• Preparation of contracts of employment and providing the new starter with all necessary documentation
• New Starter information sent to employees on first day 
• All new employee files created within first week of commencing
• Monitor Corporate Policy signing process
• Set up of all new starters on the healthcare policy

 
Termination & Resignation 

• Ensure all administration is completed in a timely fashion, to include;
• Notify pension and health insurance vendors
• Complete the employee file by adding final documents and archive
• Termination in Success Factors/SAP
   

Payroll

• Input changes to internal payroll documentation in a timely & efficient manner
• Reflect any changes that occurred throughout the previous month on internal calendar
• Complete new starter payroll administration in timely manner
   

Absence Management

• Record all absences and medical certificates, on the HR system & file accordingly

 
Training 

• Assist with coordinating all internal training and development workshops 
• Update and maintain training database 
• Ensure all employees training record is updated on the system and their feedback is accurately recorded

 
Additional responsibilities

• Maintenance of the HR shared mailbox
• Update & maintain organisational charts
• Work with the HR team to ensure all HR objectives are met
• All ad-hoc administration/projects assigned within the HR function
• Actively contribute to Global HR team and strategy through attendance on video and conference calls
• An active member of the company sports & social club
• Ensure that HR Systems are kept up to date at all times
• Adhere and comply with audit requirements
• Updating of the HR Intranet page
   

Your Profile

• Currently studying for a third level qualification in Business area and have completed a HR module
• Excellent attention to detail
• Be risk aware and take all steps necessary to minimise errors 
• Proficient with MS Office Excel and Word
• Strong ability and experience of multi-tasking 
• Proactive with strong organisational skills and the ability to work on own initiative
• Excellent communication skills, both verbal and written
• Ability to work under pressure and meet deadlines as required
• Ability to work independently and as a part of a team in an international environment

 
NOTE:  This job description is not intended to be all-inclusive. Successful candidates may perform other related duties to meet the ongoing needs of the organization.

 
Testimonials from previous interns

 “There is a lot of perks to working at Clearstream such as a good work/life balance.  The social events were great as I got to learn more about the colleagues I worked with day to day while also getting to know other employees working in the Company.”

#Clearstream